Figuring out how to use a state-of-the-art online technology for greater engagement of remote students in graduation ceremonies proved challenging.
So organizers often wonder whether a digital commencement rite may want to provide a memorable day for graduating students and their families. Virtual graduation ceremonies can be a user-friendly, viable alternative for school, college and university students, who may, unlike with in-person events, enjoy the benefit of the technology of no ticket allocation limit.
And to organize a successful graduation ceremony, one of the most crucial things to look for is a graduation ticketing platform designed specifically for schools, colleges and universities. Unfortunately, there is a misperception that schools are like any other industry and can organize a graduation ceremony with a conventional event ticketing platform.
GradPak: The Ultimate Graduation Ticketing Solution
With an array of graduation ceremony ticketing solutions for both physical, virtual and hybrid settings, GradPak is an all-in-one graduation ticketing software. It begins with a simple online questionnaire that asks for basic information about the ceremony – including date, time, location, the total number of tickets available, number of tickets available per student, and special requests.
Let’s check out this impeccable ticketing system for any graduation ceremony- for schools, colleges, and universities in 2022 and beyond.
✪ Built Specifically for Educational Institutions
Regarding graduation, one of the most important things to remember is whether the event ticketing platform is specifically built for schools and educational institutions. We recognize that educational institutions are unlike any other industry and that selling products designed for different sectors is easy and does not always meet some specifications. For example, attendees may need assistance in completing the registration process online with a step-by-step guide or want a quick student authentication. A generic event ticketing platform is not catered to the graduates’ and the guests’ specific needs.
GradPak ticket solution was developed not only for students, but also in the process, incorporating the opinions of teachers, managers and organizers. Our solution allows you to integrate student lists and student information systems. For events such as the Graduation Ceremony, students with unpaid fees will be flagged in the system and asked to settle these debts before they are eligible to attend. This gives students an incentive to repay their debts in order to attend a career milestone event in high schools, colleges or universities.
✪ Seamless Registration Process
Virtual tickets for academic programs makes managing graduation tickets simple and straightforward for you and your event attendees. It’s worth noting that after the pandemic, students changed habits, learned new skills, continued to push boundaries, and used new skills as “labels” for everyday behaviour. Providing digital tickets and online activities allow students to feel part of the community during this closure. So now, students can simply use social media to host virtual events and share links to purchase event tickets or graduation tickets online. In addition, GradPak takes online registration one step further by providing a customisable graduation enrolment process. Students only need to register with their student ID to access the GradPak portal and paste the portal link into the event page of the institution’s website.
✪ Personalized Graduation Slide
As an addition to the streamlined customisable registration process, GradPak also creates branded and personalized graduation slides for each student in real-time. Embedded innovative technology extracts alumni information such as official name, hometown, degree and/or Latin honours from information provided by the institution. The student then uploads a photo, pronunciation of the name, and notes or personal statements. GradPak then instantly creates engaging, personalised slides for each graduate. When you click the Submit button, your students will see a preview of all their slides.
Additionally, as an organizer, you can allow the prospective graduates to upload pictures and videos of their choice to be included in their personalized slides. Administrative functions enable institution staff to review and edit slide content uploaded by graduates before its inclusion in the ceremony video. When shared on social media, the graduates can both celebrate their success and implicitly advertise their institution in front of thousands of their friends. And that’s how the slides turn into a very meaningful and memorable souvenir to future alumni.
✪ Easy to Arrange Guest ticketing
No graduation ceremony is complete without the special guests, including the students’ family members who have been waiting for this big day! So it cannot be stressed enough how important it is to find a graduation ticketing solution that provides hassle-free guest tickets.
With GradPak, the hosts or organizers can choose how many tickets a student can request with a unique QR code for each. The QR code will enable guest entrance and seat arrangement monitoring- all in real-time.
✪ Improved Customer Experience
Seemingly insignificant tasks like deciding where to house guests, configuring text or email notifications for visitors, or coordinating souvenir sales often take more time than organizers expect. Instead, look for a graduation ticketing solution that can include a seating map where guests can select their seats.
GradPak ticketing system has features that greatly ease the burden on event organizers and improve customer experience. This is precisely what you need. This, combined with no venue capacity restrictions, greatly simplifies venue management for the event organizers and improves customer experience.
✪ Customizable Reporting
One of the most useful features of a graduation ticketing system is custom reporting. The ability to generate custom reports gives you access to key metrics that matter most to your organization, such as session attendance, invitation response, billing information, and more. To simplify the graduation event reporting process, you can create, export, and share custom reports with managers and other members of your team.
Thanks to GradPak’s dedicated check-in app, you can receive approximate live updates of the commencement rite attendees in actual time and feature their attendance mechanically recorded with inside the GradPak database. After the ceremony, you may create customizable reports to appropriately document all the attendees.
Final Words
The graduation ticketing system has been growing popularity due to increasing attendance of virtual and hybrid Commencement ceremonies in recent years. As one of the most dynamic graduation ticketing systems successfully organizing graduation events in prominent institutions across Australia and USA, GradPak ensures that out of the wide variety of visitors, each one of our graduates have the same seat assurance, while at the same time, adhering to the arena capacity.